Coaching Checklist

Written by Administrator. Posted in Coaching.

CYO Coaches Clearances Checklist

 Information about volunteer clearances can be found at the website for the Office for Child and Youth Protection at

1._________      Pastor Approval Form for current year  --All volunteers need a pastor approval form signed by their pastor prior to beginning service and yearly after that.  This form can be obtained from the CYO coordinators or click the link above.  For non-catholic volunteers, please use this form.

2._________      PA State Police Criminal Record Check

This clearance is obtained online at with results available within a few minutes.   Renewal is required every 5 years.  A link to this form is also available at www.childyouth  This must be completed within 30 days of starting service.

3.__________ PA Department of Public Welfare Child Abuse Clearance Check

This form can be obtained online

groups/webcontent/documents/form/s_001762.pdf     A link to the form is also available at     Volunteers must attach a copy of the results of their PA State Police Criminal Check to their Child Abuse Clearance form when they send it in.  Renewal is required every 5 years.  This must be completed within 30 days of starting service.

4.__________ Safe Environment Training

         A._______Classroom Component    "Safe Environment Part I: Protecting God's Children" provides basic facts about child sexual abuse and adults’ roles in prevention. This is a ONE time onsite 3 hour class.   Attendance is expected within 90 days of hire.   Please see the Training Institute website to register,

         B._______ Mandated Reporter Online Component    "Safe Environment Part II: Mandated Reporting of Suspected Child Abuse" provides an overview of Archdiocesan reporting procedures for suspected child abuse and Pennsylvania Child Welfare Laws.  Register at the Training Institute,  This is an online course and is completed ONE time.

5.________ Information and Communication Technology Addendum

The Technology Addendum addresses the use of technology when serving children in the Archdiocese of Philadelphia. This addendum became policy on July 1, 2011 and is now a part of our Safe Environment training.

You will need to complete this review if:

  • You attended the Protecting God’s Children Awareness session for adults, between September 1, 2003 and June 30, 2011 and;
  • You have not completed the review via the online training module that was available from April 28 through September 4, 2011 OR attended a review session offered by your parish or a local parish.  This is a ONE time training.

Please follow these steps to complete the review:

  1. Read the Information and Communication Technology Addendum (pdf)  at the website:
  2. Answer the quiz questions
  3. Submit the completed quiz to the Office for Child and Youth Protection using one of the following methods:
    1. Email: This email address is being protected from spambots. You need JavaScript enabled to view it.
    2. Fax: 215-587-3711
    3. Mail: OCYP – Safe Environment Program
      222 North 17th Street
      Suite 214
      Philadelphia, PA 19103
  4.  Staff of the Office for Child and Youth Protection will review your responses to the quiz questions; and if successfully completed, will send you a certificate of completion.

6. _________ACT 24 Form   This form is completed yearly by all returning volunteers and can be found at:

7._________CYO Coaches Orientation- one time class held at various locations during the year.  Information about coaches orientation courses can be found at (this website is presently still under construction)


Coaching Overview

Written by Administrator. Posted in Coaching.

Welcome to Holy Family Regional CYO Athletic Ministry!  Our Ministry is about positive coaching, sportsmanship for children and their parents, learning to live together in a diverse community, maximizing talents, and fostering the physical, intellectual, emotional and spiritual strength in each of us.  At the core of our athletic programs are our coaches!  Every coach has an amazing opportunity to make a difference in the lives of our children. Our coaches are teachers of values, skills and life lessons. Being a coach is a privilege, a challenge and a responsibility. It is an invitation to serve God and God’s children!

The Coach’s Role

The foundation of our Ministry is comprised of our coaches.  The coach's role as youth minister is to utilize sports as a venue to teach Gospel values, instill Christian character, and build community.  By demonstrating Christian behaviors, our coaches share their experiences with their athletes, patiently teaching skills to all levels of athletes, and treating players with respect and dignity, so that our young people grow and develop from an inexperienced athlete into tomorrow’s leaders.  A coach’s positive guidance will make a difference in their lives.

Safeguards and Training

Families entrust our coaches with their child’s care.  To ensure that our children are being directed by coaches that demonstrate values consistent with our Ministry, coaching requirements must be met pre-season for a coach to be eligible to lead our children. These requirements have been implemented to both train the coaches on how to address issues they may encounter and to provide assurances that we are not exposing our children to those unfit to lead our young people.


  • Coaches Eligibility Requirements are applicable to all coaches (head coach, managers, and assistants) - more detailed information can be found at Coaching Elegibility


Once the season begins, all eyes will be upon the coach! Our coaches are to respect their opponents. The decisions of the officials and their players are reflective of the coach’s character. Sportsmanship begins with the coach and the coach’s example is something the athletes will mimic. When coaches make the effort to be the best they are capable of becoming, they build character. Coaches influence their players and their families long after they end their CYO experience. We are all life-learners, and when coaching, we are both coaches and teachers